Metro Blooms is looking for an Operations and Finance Manager to join a mission-driven team committed to ecological health, environmental justice, education, and community engagement. We are a 501(c)(3) nonprofit organization that partners with communities to create resilient landscapes and foster clean watersheds, embracing the values of equity and inclusion to solve environmental challenges. The Metro Blooms corporate structure includes Metro Blooms Property LLC and Metro Blooms Design & Build LLC, a for-profit subsidiary.
Who We Are: We work within an environmental justice framework to build collaborations and create opportunities for the equitable investment of clean water and habitat funding. We focus on engagement and knowledge sharing, offering workshops, landscape design consultations, equitable engagement, and resilient landscape installations and maintenance. We partner with communities to make sustainable, healthy and livable landscapes more accessible for residents, from individual property owners to tenants in affordable housing communities. We work hand-in-hand with many partners that include cities, watershed districts, neighborhood associations, community organizations, conservation crews, and many volunteer groups.
Operations & Finance Manager Position
The ideal person will help us achieve our long-term financial objectives, using data to address top-level concerns and find the best path forward. This position is responsible for financial compliance and management of an annual agency operating budget of approximately $1.4 million. This person will oversee our day-to-day finance activities and operating needs. The ideal candidate has strong interpersonal skills, integrity, creativity, and a passion for our mission and core values. The leader we seek is highly motivated and organized, with critical-thinking skills, strong judgement and the ability to problem-solve and respond quickly to adjust initiatives and priorities when needed. This person will work collaboratively in a supportive, energized work environment, with a motivated staff to meet organizational goals.
Reports To: Executive Director
Hours: 30–hour per week salaried position
Salary: $43,000–$46,000 annually plus excellent benefits package (commensurate with experience/qualifications)
Benefits: Health, life and short term disability insurance; retirement plan contribution; maternity/paternity leave; generous paid time off and paid holidays
Start Date: Immediately (or by December 1, 2020)
Financial Management and Reporting 60%:
- Develop and maintain an internal reporting system and account structure that ensures proper disclosure and accountability for all financial activities, including compliance with Office of Management and Budget’s (OMB) guidance
- Develop and maintain an internal control framework to mitigate and protect against fraud, waste and abuse
- Ensure timely and accurate financial materials and reports, including monthly financial statements for the Executive Director, Directors Team and the Board of Directors
- Oversee cash flow management through use of projections of cash receipts and cash disbursements and maintain an adequate cash balance to meet financial obligations
- Supervise staff in the administrative finance and operations team
- Develop various financial projections and other analyses including debt reduction, investment planning and revenue and expense forecasting
- Work closely with the Executive Director and Director of Development and consultants on fundraising and development efforts to handle revenue for all initiatives, including but not limited to: creating and monitoring all grant budgets and grant-related financial information; processing and tracking all forms of donations; tracking use of restricted funds
- Interface with CPA firm and other consultants to coordinate annual financial audits and oversee all compliance related registration (e.g.,Forms 990 and annual reports to the MN Secretary of State)
- Oversee and prepare for all staff work required to complete annual financial audit
Operations Management (15%)
- Secure and oversee appropriate insurance coverage for the agency, including property, general liability, automobile, employment practices, pollution, cyber coverage, etc.
- Provide input for agency strategic planning and goal setting; align department goals to achieve the agency’s overall mission and champion efforts for ongoing achievement of agency goals
- Assess and analyze program budgets to find ways to minimize expenses and optimize profits
- Provide oversight of facility vendors and contracts, and establish and manage vendor accounts and relationships
- Identify potential problems and points of friction and work to find solutions in order to maximize efficiency and revenue
Human Resource (15%)
- Inspire and motivate employees to perform at their best through positive encouragement and incentive initiatives
- Support agency implementation of human resource practices and maintain working knowledge of the legal requirements related to personnel and benefits management and payroll, including communication with staff in a proactive manner about those practices; serve as point person for all employment issues, questions, and challenges that may arise
- Manage the compensation and benefits provided to employees; oversee execution of payroll, deductions, and proper withholdings
- Coordinate all employee benefits (including, healthcare, 401K, workers comp, short-term disability, and life insurance)
- Lead staff orientation and on-boarding processes related to organizational processes and organizational compliance as needed to ensure efficiency and fluency
- Support the organization’s commitment to justice, equity, shared prosperity and a culture of teamwork, curiosity, innovation, and excellence
Other: (10% or less)
- As requested, participate in or lead special projects, such as quarterly staff get-togethers
- Assist the Executive and Directors Team (when needed and requested)
Qualities and Qualifications:
- Minimum qualifications include a combination of a four (4) year accounting or finance degree with significant coursework in business administration, including human resources and operations, and four (4) years’ experience including a full range of accounting, administration, budgets, human resource policy and supervision, program management, planning and financial management or a combination of eight (8) years’ experience and education. MBA preferred.
- Strong project management skills
- Excellent organizational, process, analytical and problem-solving skills.
- Strong technology skills including Microsoft Office Suite and fiscal software, and ideally knowledge of and experience working with Quickbooks
- Excellent written/verbal communication skills
- Strong interpersonal skills and a passion for environmental stewardship
To apply: Please send a cover letter, resume and 2 professional references to email@example.com. Application deadline is Tuesday, November 10, 2020, or until filled.
Metro Blooms celebrates diversity and is committed to creating a positive and inclusive environment for all employees. We don’t just accept difference, we thrive on it for the benefit and resilience of our employees, our programs, and our community. Metro Blooms prohibits discrimination against any employee or applicant because of gender, race, color, creed, national origin, ancestry, religion, marital status, disability, age, sexual orientation, or other status protected by applicable law.
The policy applies to all areas of employment, including recruitment, hiring, training and development, promotion, transfer, termination, layoff, compensation, benefits, and all other conditions and privileges of employment in accordance with applicable law.